--- title: "Grants & Contracts Administration (GCA) at Sutter Health" description: "The Grants & Contracts Administration (GCA) advances Sutter Health's mission by offering timely, comprehensive, and high-quality grant application and award management services to our investigators and their collaborators." url: "https://www.sutterhealth.org/research/grants-and-contracts-administration" --- 1. [Home](https://www.sutterhealth.org/) / 2. [Research](https://www.sutterhealth.org/research) / 3. Grants & Contracts Administration # Grants & Contracts Administration (GCA) **Section menu** - [Research](https://www.sutterhealth.org/research "Research") - [About](https://www.sutterhealth.org/research/about "About") - [Biobank](https://www.sutterhealth.org/research/biobank "Biobank") - [Research history](https://www.sutterhealth.org/research/history "Research history") - [Institutional Review Board](https://www.sutterhealth.org/research/institutional-review-board "Institutional Review Board") - [Cancer Avatar Program](https://www.sutterhealth.org/research/cancer-avatar-program "Cancer Avatar Program") - [Institutional Biosafety Committee minutes](https://www.sutterhealth.org/research/institutional-biosafety-committee-minutes "Institutional Biosafety Committee minutes") - [Clinical trials FAQ](https://www.sutterhealth.org/research/faqs "Clinical trials FAQ")  - [Grants & Contracts Administration](https://www.sutterhealth.org/research/grants-and-contracts-administration "Grants & Contracts Administration") - [Research](https://www.sutterhealth.org/research "Research") - [About](https://www.sutterhealth.org/research/about "About") - [Biobank](https://www.sutterhealth.org/research/biobank "Biobank") - [Research history](https://www.sutterhealth.org/research/history "Research history") - [Institutional Review Board](https://www.sutterhealth.org/research/institutional-review-board "Institutional Review Board") - [Cancer Avatar Program](https://www.sutterhealth.org/research/cancer-avatar-program "Cancer Avatar Program") - [Institutional Biosafety Committee minutes](https://www.sutterhealth.org/research/institutional-biosafety-committee-minutes "Institutional Biosafety Committee minutes") - [Clinical trials FAQ](https://www.sutterhealth.org/research/faqs "Clinical trials FAQ")  - [Grants & Contracts Administration](https://www.sutterhealth.org/research/grants-and-contracts-administration "Grants & Contracts Administration") Grants & Contracts Administration (GCA) advances Sutter Health's mission by offering timely, comprehensive and high-quality grant application and award management services to our investigators and their collaborators. GCA is dedicated to adhering to the regulations set forth by our funding sponsors and safeguarding the financial, legal and intellectual interests of our institution. GCA's services are divided into two specialized teams: ### Pre-award team  This team works with investigators and staff to develop and submit funding proposals to federal, private foundation and intramural or extramural sponsors. ### Post-award team This team manages awarded grants and contracts, ensuring compliance with all applicable regulations while providing investigators and their teams with current financials and projections. ## Pre-award notifications  - Please submit a RedCap “Notification of Intent to Submit (NotIS)” form to notify GCA that you would like to submit a letter of intent (LOI), prime or subcontractor proposal - It's important to complete as much information as possible. Click “completed” when you're ready to submit - See “[Timeline for Proposal Submission](https://www.sutterhealth.org/research/office-of-sponsored-projects-administration#timeline)” to follow GCA deadlines for LOI or proposal notifications [RedCap form](https://redcap.sutterhealth.org/redcap/surveys/?s=H9CN3YJD7X "Please note you are now leaving the Sutter Health website") ## Preparing your grant submission   Pre-award support services include: - Advising in the development of budgets and proposals - Reviewing and submitting proposals for intra/extramurally funded projects - Negotiating and accepting awards on behalf of Sutter Health - Preparing, negotiating and executing subawards and project-related agreements - Providing subrecipient monitoring oversight - Serving as subject matter experts to advise on regulatory and contractual matters - Facilitating compliance with a variety of federal and non-federal sponsor regulations and internal policies for funding ## Timeline for proposal submission Proposal submission beings with notifying the GCA pre-award team. All proposal types — research, quality improvement, training, federal or state, intramural or extramural sponsor — must be submitted through GCA. This includes projects that you are invited to participate through a subcontract or other arrangement after-the-fact. The RedCap “Notification of Intent to Submit (NotIS)” form is a key step in notifying GCA of your intent to submit a letter of intent (LOI), prime or subcontractor proposal. This form will help GCA quickly identify the specific deadlines and proposal requirements.  **LOI notifications**
Sponsor Requirements

GCA Deadline*

(prior to sponsor LOI deadline)

  • No detailed budget
  • No Signing Official approval
After LOI submission
  • Detailed Budget – GCA will work with PI to prepare and submit
At least 3 weeks notice
  • Signing Official approval – GCA will provide signature approval
At least 1 week notice
\*Early notification is strongly recommended. **Proposal notifications**
Proposal type

    
GCA deadline*

(prior to sponsor proposal deadline)

Subcontractor (NOT the prime)At least 4 weeks notice
Prime (standard)At least 8 weeks notice

Prime (non-standard)

  • Complex, large-scale, or clinical trial proposal with multiple subcontracts
  • NIH proposal with direct costs of $500,000 or more in any one year
At least 12 weeks notice
\*Early notification is strongly recommended.  ## Navigating your active award Support for navigating the often-complex requirements of active awards is provided by a team of post-award grants & contracts analysts. Each award is assigned to an analyst to oversee for the life of the project. Post-award analysts have a combination of finance and grant administration experience. Post-award support areas include: - Progress reports - Financial projections and reports - Compliance oversight - Prior approvals - Rebudgeting - Requesting no-cost extensions or renewals - Requesting carryforward - Monthly/quarterly meetings with the analyst, as desired If you have questions about the functions of the post-award team or who your award’s assigned analyst is, please contact the [PostAward Manager](mailto:OSPAPostAward@sutterhealth.org) or the [Director of Grants and Contracts](mailto:William.Stott@sutterhealth.org). Contact us ### Sutter Health GCA **William Stott**, Director, Grants & Contracts Administration Email:  [William.Stott@sutterhealth.org](mailto:William.Stott@sutterhealth.org) **Julie O’Loughlin,** Manager, Pre-award Tel: [510-304-2194](tel:+5103042194) Email:  [Julie.OLoughlin@sutterhealth.org](mailto:Julie.OLoughlin@sutterhealth.org) **Rachel Pena,** Manager, Post-award Tel. [916-296-3207](tel:+9162963207) [Rachel.Pena@sutterhealth.org](mailto:Rachel.Pena@sutterhealth.org)  ### General Pre-award general email: [OSPAPreAward@sutterhealth.org](mailto:OSPAPreAward@sutterhealth.org) Post-award general email: [OSPAPostAward@sutterhealth.org](mailto:OSPAPostAward@sutterhealth.org) Subcontracts general email: [Subcontracts@sutterhealth.org](mailto:Subcontracts@sutterhealth.org) Research agreements general email: [ResearchAgreements@sutterhealth.org](mailto:ResearchAgreements@sutterhealth.org) ```json {"@context":"https://schema.org","@type":"MedicalOrganization","name":"Sutter Health","@id":"https://www.sutterhealth.org/#medicalorganization","url":"https://www.sutterhealth.org","logo":"https://www.sutterhealth.org/static/images/sutter-health-logo.svg","address":{"@type":"PostalAddress","streetAddress":"2200 River Plaza Drive","addressLocality":"Sacramento","addressRegion":"CA","postalCode":"95833","addressCountry":"US"},"areaServed":{"@type":"AdministrativeArea","name":"California"},"sameAs":["https://www.facebook.com/SutterHealth","https://www.instagram.com/sutterhealth/","https://x.com/SutterHealth","https://www.youtube.com/sutterhealth","https://www.linkedin.com/company/sutter-health","https://en.wikipedia.org/wiki/Sutter_Health"]} ``` ```json {"@context":"https://schema.org","@type":"WebPage","name":"Grants & Contracts Administration (GCA) at Sutter Health","description":"The Grants & Contracts Administration (GCA) advances Sutter Health's mission by offering timely, comprehensive, and high-quality grant application and award management services to our investigators and their collaborators.  ","url":"https://www.sutterhealth.org/research/grants-and-contracts-administration","breadcrumb":{"@id":"https://www.sutterhealth.org/research/grants-and-contracts-administration#breadcrumblist"}} ``` ```json {"@context":"https://schema.org","@type":"BreadcrumbList","@id":"https://www.sutterhealth.org/research/grants-and-contracts-administration#breadcrumblist","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https://www.sutterhealth.org/"},{"@type":"ListItem","position":2,"name":"Research","item":"https://www.sutterhealth.org/research"},{"@type":"ListItem","position":3,"name":"Grants & Contracts Administration"}]} ```