The RPPR is typically due 45-60 days prior to end date of your budget year.  Electronic notifications from eRA Commons are sent to the Principal Investigator only.  The process for a progress report should begin no later than 20 business days prior to the due date of the report.  If there are subcontracts on the NIH grant, you should start the process earlier to allow time to incorporate their data into the report.

The Grants Administrator (GCA) will contact the PI to schedule a meeting to review the requirements of the report.  The GCA will review and prepare a checklist of required elements and due dates and discuss with the PI.

Some elements of the RPPR are simple checkboxes, some require detailed explanations or reports.  Detailed instructions on how to complete the RPPR are found on the NIH RPPR Instruction Guide.

What to Include

The elements of the RPPR are as follows:

A.   Cover Page*

B.   Accomplishments**

• Major Goals
• What was accomplished
• Competitive Revisions/Administrative Supplements
• Training/professional development***
• Results dissemination
• Plan to do in next reporting period

C.   Products**

• Publications
• Websites
• Technologies or Techniques
• Inventions, patent applications and/or licenses
• Other products and resource sharing

D.   Participants*

• Personnel Report
• Level of Effort
• New Senior/Key Personnel
• Changes in Other Support
• New Other Significant Contributors
• Multiple PI Plan

E.   Impact

• Impact on physical, institutional, or information resources that form infrastructure
• Dollar amount spent in foreign country(ies)

F.    Changes

• Actual or anticipated challenges or delays and actions or plans to resolve them
• Significant changes to Human Subjects, Vertebrate Animals, Biohazards, and/or Select Agents.

G.   Special Reporting Requirements

• Special terms or conditions on NOA
• Human Subjects
  • Info on human subjects status
  • Inclusion enrollment report
  • ClinicalTrials.gov
• Human Subjects Education Requirement
• hESCs
• Vertebrate Animals
• Performance sites
• Foreign component
• Estimated unobligated balance
• Program Income
• F&A costs

H.   Budget* (only required if grant is not awarded under Streamlined Non-competing Award Process (SNAP))

*this section is predominantly completed by the Grants Administrator

**this section is predominantly completed by the PI

***this section is for training grants or for reporting on graduate students and postdocs. 

Common mistakes:  While Sutter Health does not frequently have these positions, Universities do.  If there are Universities that are subrecipients, this section may be pertinent to them.