Non-Contracted Provider Payment Appeal Process

Effective January 1, 2010, the Centers for Medicare & Medicaid Services (CMS) expanded its current provider payment appeal process for appeals between non-contracted and deemed providers and Private Fee for Service Plans (PFFS) to include disputes between non-contracted providers and all of the following:

• Medicare Advantage Organizations (HMO, PPO, RPPO and PFFS)
• 1876 Cost Plans
• Medi-Medi Plans
• Program of All-Inclusive Care for the Elderly (PACE) organizations

Appeals Process for Non-Contracted Medicare Providers:
Pursuant to federal regulations governing the Medicare Advantage program, non-contracted providers may request reconsideration (appeal) of a Medicare Advantage plan payment denial determination. To appeal a claim denial, submit a written request within 60 calendar days of the remittance notification date and include at a minimum:

• A statement indicating factual or legal basis for appeal
• A signed Waiver of Liability form (you may obtain a copy on CMS.gov – at the bottom of the page under the “Downloads” section, select the zip file for ‘Model Waiver of Liability_Feb2019v508’)
• A copy of the original claim
• A copy of the remittance notice showing the claim denial
• Any additional information, clinical records or documentation

United HealthCare:
UnitedHealthcare
PO Box 6106 MS CA 124-0157
Cypress, CA 90630

Health Net Seniority Plus:
Health Net Medicare Programs Provider Services Department
P.O. Box 10406
Van Nuys, CA 91410-0406

Humana:
Humana
Attn: Grievance and Appeal Department
P.O. Box 14165
Lexington, KY 40512-4165
Fax: (800) 949-2961

Care 1st/1st level appeal:
Sutter East Bay Medical Foundation
Attn: Appeals Department
P.O. Box 276185
Sacramento, CA 95865

Medicare Non-Contracted Provider Appeals Process for Care 1st Only:
Provider Appeals must be submitted to SEBMF within 60 calendar days after the receipt of notice of initial determination/decision. Providers who wish to submit provider appeals to SEBMF must also submit a signed a Waiver of Liability statement holding the member harmless regardless of the outcome of the appeal. Refer to Medicare Managed Care Manual, Chapter 13, Section 60.1.1.

Pursuant to federal regulations governing the Medicare Advantage program, non-contracted providers may file a payment dispute for a Medicare Advantage plan payment determination.

A payment dispute may be filed when the provider disagrees with the amount paid, including issues related to bundling of services. To dispute a claim payment, submit a written request within 120 calendar days of the remittance notification date and include at a minimum:

• A statement indicating factual or legal basis for the dispute
• A copy of the original claim
• A copy of the remittance notice showing the claim payment
• Any additional information, clinical records or documentation to support the dispute

Please refer to the Remittance Advice for payment dispute address.

If you do not agree with the dispute determination, you have the option to request a Health Plan dispute review. Please send all dispute requests in writing, accompanied by all documentation to support your position, directly to the Provider Appeals and Disputes team by using the following address:

United HealthCare West Medicare Solutions:
UnitedHealthcare – Provider Appeal
PO Box 30997
Salt Lake City, UT 84130-0997
The request for UnitedHealthcare dispute review must be received within 120 calendar days from the determination date of the initial dispute.

Care 1st Health Plan
Attn: Provider Dispute Dept
PO Box 3829
Montebello, CA 90640

Medicare Non-Contracted Provider Dispute Process for Care 1st Only:
Provider Disputes must be submitted to SEBMF, at the address listed below, within 120 calendar days after the notice of initial payment determination.

Items that may be filed as Provider Disputes include:

• Underpayment (payment less than the Medicare fee schedule); or
• Disagreement about our decision to make payment on submitted procedure code or downcoding

You may submit your second level written request to Care1st Health Plan if you disagree with our decision on your first level dispute by mail within 180 calendar days of written notice from us or within 30 calendar days from the time we’ve received your request if you have not heard from us.

Denials due to coverage determination and medical necessity determinations are not subject to provider dispute process. These items must be submitted as provider appeals.