Grants & Contracts Administration (GCA)
Grants & Contracts Administration (GCA) advances Sutter Health's mission by offering timely, comprehensive and high-quality grant application and award management services to our investigators and their collaborators. GCA is dedicated to adhering to the regulations set forth by our funding sponsors and safeguarding the financial, legal and intellectual interests of our institution.
GCA's services are divided into two specialized teams:
Pre-award team
This team works with investigators and staff to develop and submit funding proposals to federal, private foundation and intramural or extramural sponsors.
Post-award team
This team manages awarded grants and contracts, ensuring compliance with all applicable regulations while providing investigators and their teams with current financials and projections.
Pre-award notifications
- Please submit a RedCap “Notification of Intent to Submit (NotIS)” form to notify GCA that you would like to submit a letter of intent (LOI), prime or subcontractor proposal
- It's important to complete as much information as possible. Click “completed” when you're ready to submit
- See “Timeline for Proposal Submission” to follow GCA deadlines for LOI or proposal notifications
Preparing your grant submission
Pre-award support services include:
- Advising in the development of budgets and proposals
- Reviewing and submitting proposals for intra/extramurally funded projects
- Negotiating and accepting awards on behalf of Sutter Health
- Preparing, negotiating and executing subawards and project-related agreements
- Providing subrecipient monitoring oversight
- Serving as subject matter experts to advise on regulatory and contractual matters
- Facilitating compliance with a variety of federal and non-federal sponsor regulations and internal policies for funding
Timeline for proposal submission
Proposal submission beings with notifying the GCA pre-award team. All proposal types — research, quality improvement, training, federal or state, intramural or extramural sponsor — must be submitted through GCA. This includes projects that you are invited to participate through a subcontract or other arrangement after-the-fact.
The RedCap “Notification of Intent to Submit (NotIS)” form is a key step in notifying GCA of your intent to submit a letter of intent (LOI), prime or subcontractor proposal. This form will help GCA quickly identify the specific deadlines and proposal requirements.
Navigating your active award
Support for navigating the often-complex requirements of active awards is provided by a team of post-award grants & contracts analysts. Each award is assigned to an analyst to oversee for the life of the project. Post-award analysts have a combination of finance and grant administration experience.
Post-award support areas include:
- Progress reports
- Financial projections and reports
- Compliance oversight
- Prior approvals
- Rebudgeting
- Requesting no-cost extensions or renewals
- Requesting carryforward
- Monthly/quarterly meetings with the analyst, as desired
If you have questions about the functions of the post-award team or who your award’s assigned analyst is, please contact the PostAward Manager or the Director of Grants and Contracts.
Sutter Health GCA
William Stott, Director, Grants & Contracts Administration
Email: William.Stott@sutterhealth.org
Julie O’Loughlin, Manager, Pre-award
Tel: 510-304-2194
Email: Julie.OLoughlin@sutterhealth.org
Rachel Pena, Manager, Post-award
Tel. 916-296-3207
Rachel.Pena@sutterhealth.org
General
Pre-award general email: OSPAPreAward@sutterhealth.org
Post-award general email: OSPAPostAward@sutterhealth.org
Subcontracts general email: Subcontracts@sutterhealth.org
Research agreements general email: ResearchAgreements@sutterhealth.org